UK passenger locator form

It’s an online form that records your travel and contact details for the UK Government in case they need to contact you.

If you live in England, Northern Ireland or Wales, you and everyone on your booking aged 18 or over each need to complete a UK passenger locator form in the 48 hours before your flight to the UK. Anyone on your booking aged 17 and under can be included on your form if you’re staying together at the same UK address. If you live in Scotland, the same rules apply but for those aged 16 and over.

Any time in the 48 hours before you’re due to arrive in the UK, but you must complete it before going to airport check-in.

Top tip: You can set up an account and add your general profile details at any time to get a head start – why not do this as part of your pre-travel prep? Then you can just log back in to complete your specific trip details within 48 hours before you’re due to arrive in the UK.

About 30 minutes from start to finish. But it’s best to give yourself plenty of time as there’s lots to read and there are a lot of details to enter.

Top tip: If you set up an account and enter your general profile details as part of your pre-travel prep, that’s half the job done! Then the form itself will take less time to complete while you’re away.

It makes sense to set up an account in advance so you can get a head start by filling in your generic details, which can save you time while you’re away and if you plan to travel again in the near future.

When you follow the instructions to set up an account, you’ll be asked to enter your:

• Email address
• Mobile number (remember to replace the first 0 with +44)
• A password as per the criteria on the screenshot.

You’ll get a verification code to the phone number you entered before and you’ll need to type this on screen and click “confirm account”. Next, you’ll get an email to the email address you entered originally, then you’ll need to click the link on there to finish the set up.

When you sign into your account, you’ll need to enter the email address and password you registered before. Then you’ll be sent an authentication code to the mobile number you entered. You’ll need to type in this number on screen to get into your account. This is the same process each time you log in to your account.

Next, it’s time to enter the basic details about yourself. You’ll need to add your:

• Name (as it appears on your passport)
• Sex
• Date of birth
• Primary phone number (as before with the +44 code)
• Contact preferences
• Home address
• Passport details

Click “Yes” if you’ve been fully vaccinated. Click “No” if you haven't been fully vaccinated – remember, that means you’ll have to self-isolate for 10 days when you get to the UK and book a day eight test as well as a day two one. To be “fully vaccinated” you must’ve had your final dose of an approved vaccine under the UK, EU or US vaccination programme at least 14 days before you’re due to arrive in the UK.

This is where you’ll be asked which country you had your vaccine in, so type in England, Scotland, Wales or Northern Ireland etc.

Next you need to upload your proof of vaccination. You can either scan your vaccination QR code, which you’ll find inside the NHS app, or upload a document. To upload a document, click “yes” to “Do you have a QR that you can scan to verify your vaccination status?” and then “no” to “Can you scan your QR code as proof of your COVID-19 vaccination status?”. And the format of the document needs to be a PDF, JPG or PNG, at least 600px by 750px, at least 50KB and no more than 6MB. Or make it super-simple to complete, by printing your vaccination QR code and then complete the online form using your mobile or tablet. This means that you can scan your QR and get it verified in advance, so you don’t have to show proof of vaccination again at the airport.

You’ll more than likely select “Stay in the UK” here if you’re coming home from a trip.

Most of these fields have a handy dropdown, so you only need to type a few letters to find your answer. You’ll need to fill in:

• The UK airport you’re arriving into
• The country you are travelling from (if you’re travelling to an island, find out the country on our website)
• The airline you’re travelling with (so Jet2.com Limited)
• The flight number
• And if you’ve already booked it, your seat number

You can find both your flight and seat number in Manage My Booking. But you can skip the seat number bit if you don’t have it.

 

This is where you enter the date and time you’ll be arriving in the UK. You can find your flight’s scheduled arrival time by logging into Manage My Booking. And you can skip the last bit about leaving the UK, as that only applies to people who are flying on to somewhere else.

You’ll need to add the details of anyone you’re travelling with who’s under 18 years old (under 16 if travelling to Scotland). They don’t need a separate form.

You’ll need to fill out your arrival and departure dates for the country you’re visiting. And you’ll need to say whether you visited the mainland and/or an island. The islands field is another dropdown, but just watch out for different spellings to our website, as “Zante” is listed as “Zakynthos” and “Majorca” is listed as “Mallorca” on this form.

On this page, you’ll likely fall into the second tick box option.

You’ll likely be clicking “yes” to this page, then you’ll go on to another page that should be populated with your home address from your profile. You’ll have to add your arrival date again, but you can ignore the departure date field.

You’ll likely be ticking “Yes” to this first question, and you’ll need to enter the booking reference of your day two test (plus day eight test if you’re 18 or over and not fully vaccinated). You can get this reference from your testing supplier. If you’re 18 or over and not fully vaccinated, you have the option to use the Test to Release scheme, in which case you need to add the testing provider’s name into the last field. If this doesn’t apply, you need to add “n/a”. Did you know? You don’t have to wait until your second day back home to take your day two test – you can take it any time from the moment you land up to the end of day two. And if you’re fully vaccinated, quick-turnaround COVID19 PCR day two tests are available – this can speed up your result, so you can spend less time self-isolating.

Nearly there! To finish, you’ll be asked to confirm the information you’ve provided is correct and you understand you’ll need to provide proof of a negative COVID-19 test result before your flight to the UK if you’re 18 and over, and not fully vaccinated..

Once you’ve submitted the form, you’ll get a QR code via email. Keep this handy as you’ll need to show this at airport check-in so we can give you your boarding pass for your flight to the UK. You can download and print it if you like too.